Sample Co-op Offer & Rejection Emails

Offer Email Template:

Subject: Research Co-op Offer with [Department/Supervisor Name]

Dear [Student’s Name],

I am pleased to offer you a Research Co-op position with [Department/Supervisor Name] for the upcoming [semester/term]. After reviewing your application and interview, we believe your skills and enthusiasm align well with the goals of this research project.

Position Details:

  • Role: [Position Title]
  • Supervisor: [Supervisor’s Name]
  • Start Date: [Start Date]
  • End Date: [End Date]
  • Location: [On-Campus Location/Remote/Hybrid]
  • Compensation: $17/hour
    • Payroll with be set up once you report your hire in WITworks and it gets approved by your Co-op & Career Advisor and I.
    • This position is limited to a total of 390 hours for the term. On average, you will work 30 hours/week for a total of 13 weeks.

In this role, you will have the opportunity to contribute to [describe research focus briefly, e.g., “our study on sustainable energy systems”], develop your technical and research skills, and gain insights into [related field].

To formally accept this offer, please reply to this email by [deadline, e.g., Friday, [date]], confirming your acceptance and understanding of the position details.

Congratulations, and I look forward to welcoming you in [month]!

Best regards,
[SIGNATURE]

Rejection Email Template

Subject: Update on Your Research Co-op Application with [Department/Supervisor Name]

Dear [Student’s Name],

Thank you for your interest in the Research Co-op position with [Department/Supervisor Name] and for the time and effort you put into your application and interview. I appreciate your enthusiasm and thoughtful engagement with the process. After careful consideration, we have decided to move forward with another candidate for this position. This decision was a challenging one, as we received applications from many qualified and motivated students.

We encourage you to continue pursuing research opportunities, and please feel free to reach out to us or the Co-ops & Careers Office if you’d like feedback on your application.

Thank you again for your interest in working with us, and we wish you the best in your future endeavors.

Warm regards,
[SIGNATURE]