The Deputy Director of Project Management assists the Director of Facilities in planning, organizing and overseeing all aspects of Town and School buildings projects, facility maintenance, construction and capital planning. Works on all aspects of project management, from project inception at the feasibility study phase through design and construction. Works as a team member with the Director and Deputy Director of Operations with opportunity for professional growth. Qualifications: Bachelor’s degree in Architectural/Structural Engineering, Facilities Management or similar field of study and seven to ten (7-10) years of public sector/construction experience in a supervisory role, or any equivalent combination of education and experience. Construction supervisor’s license required. Master’s Degree and Mass state license as a Professional Engineer desirable. Hiring pay range for this position is $104,180 to $125,016 DOQ (Salary pay range max is $145,851)
Email cover letter and resume as a single PDF file (Word documents will not be accepted) titled “Facilities.Your Surname” to humanresources@westonma.gov
The Town of Weston is an equal opportunity employer and does not discriminate on the basis of race, sex, age, color, religion, marital status, national origin or ancestry, genetics, sexual orientation, active military status or disability.
Essential Duties and Responsibilities
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Works as a team member with the Director and Deputy Director of Operations in developing long-range Capital and maintenance plans, establishing priorities for facilities maintenance, repairs and improvements. Develops and maintains an ongoing comprehensive five-year and longer-term capital improvement plans for municipal and school buildings.
Works with the Director of Facilities to oversee major construction and renovation projects for municipal and school buildings and other construction projects; assists with the selection of construction contractors and architects; monitors progress for adherence to project time lines and budgets. Works on all aspects of project management, from project inception at the feasibility study phase through design and construction. Tasked with delivering the highest quality construction at competitive prices, while considering life-cycle costs and sustainability.
Works with the Facilities Director and various, Town departments, standing and ad hoc committees in the planning of special Town projects. Coordinates efforts of various stakeholders by ensuring all parties are informed and all interests are considered. Implements such plans and upon approval, assesses their effectiveness, and recommends modifications as required.
Assists the Director of Facilities in overseeing the repair, maintenance, renovation and replacement of buildings, grounds and equipment; responsible for the work request and work order system; prepares specifications for work to be done under contract; inspects construction, repair and renovation of work under contract; develops and implements a preventative maintenance program for buildings.
Assists and works with the Deputy Director of Operations in planning, organizing, directing staff, and coordinating the activities of the School Buildings and Grounds Department and the Municipal Facilities Department, including all aspects of building and facility maintenance and management for all Town buildings, and grounds maintenance for School facilities.
Assists the Director and Deputy Director of Operations to develop and implement a computer tracking system to prioritize maintenance projects; monitors progress; performs cost accounting on project work; and generates detailed written reports.
Oversees the Town’s Green Communities status which may include writing and managing grants and generating reports and ensuring all facilities and projects are built and maintained under green communities and LEED standards when appropriate.
Prepares specifications for various maintenance functions and coordinates the activities of private contractors. Assists in establishing Town-wide contracts for various maintenance services and functions ensuring coordination and cost savings.
Meets with Director of Facilities, Deputy Director of Operations, and other administrators and department managers when necessary to provide input for Town-wide plans, programs and the coordination of services. Serves as information resource for the Facilities Department to department heads attempting facility upgrades.
Performs other related duties, as required.
Supervisory Responsibilities
Directly and indirectly assist in supervising 21-50 employees in the performance of maintenance and new capital projects within the town. Responsible for overseeing the work of contractors conducting construction projects, as well as contractors working on facilities projects, or providing facility-related services.
Recommended Minimum Qualifications
Education and Experience
Bachelor’s degree in Architectural/Structural Engineering or Facilities Management; seven to ten (7-10) years of progressively responsible experience; or any equivalent combination of education and experience. Masters Degree in a related field with a Massachusetts state license as a Professional Engineer desirable.
Additional Requirements
Construction supervisor’s license.
MCCPO purchasing and public bidding certificate.
Valid Massachusetts motor vehicle operator’s license and insured personal vehicle.
Must be CORI certified/Fingerprint requirement.
Knowledge, Skills and Abilities
Extensive knowledge of building construction, architecture, engineering, and business management/public administration. Ability to write and read construction documents which include but not limited to plans, specifications, submittals, and contracts. Thorough knowledge of the methods, materials, scheduling, and tools/equipment used in the care and maintenance of buildings, grounds, motorized equipment, and vehicles. Considerable knowledge of price trends and grades of quality of the materials and equipment. Working knowledge of the hazards and safety precautions common to facility maintenance/repair activities. Extensive knowledge of public bid process for construction projects with significant project management experience in the public sector.
Knowledge of, and ability to accurately administer, Town and School personnel and other policies.
Ability to assist in developing a town-wide capital plan strategy and have the means to guide the strategy through to implementation. Ability to identify town-wide priorities and work cooperatively to support their accomplishment as part of the school and municipal administrative/management teams. Ability to conceptualize and operationalize goals and objectives for the department and its divisions. Ability to analyze, manage, and utilize data to improve operations. Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations. Ability to communicate effectively both verbally and in writing; to establish positive public relations for the Town, department and/or division; and to interact effectively with a wide variety of people, including citizen boards.
Leadership, planning, management, organizational and supervisory skills. Financial management skills, including an understanding in budget development and management. Must be computer literate; familiar with computer software applications such as word processing, spreadsheet, database, and energy management software.
Tools and Equipment Used
The employee operates a personal computer, standard office equipment (e.g., telephone, copier, facsimile), non-motorized tools and equipment (e.g., hand tools, ladder), and power or precision tools and equipment (e.g., moisture meters, electric voltage testing equipment, remote visual scope/camera).
Physical Demands
The physical demands listed here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.
In performing the duties of this job, the employee is regularly required to speak, hear, sit, stand, walk, operate a motor vehicle, and apply eye-hand coordination in combination with finger dexterity. The employee occasionally lifts or carries up to thirty (30) pounds. Specific vision requirements of this job include the ability to read documents for analysis and general understanding, read maps and blueprints, and perform visual inspections of work sites.
Work Environment
The work environment characteristics described here are representative of those that the employee encounters while performing the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.
Approximately half of the work is performed in normal office settings. The remainder of time is spent visiting building or project sites, which may involve exposure to extremes in temperature, all weather conditions, noise and odors as well as moving mechanical parts. The employee is occasionally expected to travel to other communities and attend evening meetings.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
