The Massachusetts Coalition for Occupational Safety and Health (MassCOSH) seeks a dynamic Deputy Director to work collaboratively with the Executive Director and staff on building the organization’s exceptional record of advocating for safe, healthy workplaces since 1976. MassCOSH’s mission is to ensure that all workers can go to work and return home with their health and well-being intact. MassCOSH has a special focus on workers who are under-represented and often in harm’s way:
immigrants, youth, low-wage earners, workers of color, emergency response and hazardous waste workers, and families of fallen workers. We actively collaborate with allies who are at the heart of our mission, including unions and labor organizations, occupational health professionals, lawyers, community and faith groups, as well as students and staff in public schools.
The Deputy Director will report to the Executive Director. This position will primarily be
responsible for grants management, including but not limited to tracking, invoicing, drawdowns, reporting, and the distribution of funds across programs. This position will also be responsible for updating the existing payroll processes to develop and implement a tracking system to gain better reporting of hours and wages by program. In the absence of the Executive Director, this position will assume daily oversight of operations.
Working closely with the Executive Director, the Deputy Director will be responsible for:
Fundraising & Grants Management:
• Manage grants and government contracts, which currently fund approximately 85% of the organization’s budget, as well as reporting and invoicing, in collaboration with staff program directors.
• Assist Executive Director and staff program directors with researching, identifying, and writing grant proposals.
• Reconcile and align financial records for 30+ active state, federal, and foundation grants.
• Assist in assembling and generating budget documents for current and upcoming grant cycles.
• Track grant requirement progress and generate reports on request.
August 2025 FINAL
Financial Management: Oversee relationship with Your Part-Time Comptroller (YPTC) and work closely with the Operations & Administrative Coordinator to effectuate internal financial management systems and controls to:
• Perform forensic accounting reviews, as necessary, to resolve discrepancies in ledgers and backup documentation.
• Standardize internal procedures for ongoing accounting, expense tracking, timekeeping, and payroll.
• Manage payroll and staff benefits, including biweekly submission, leave benefit awards, and accuracy.
• Assist the Executive Director and staff program directors in organizing documentation
for audit readiness and year-end financial reporting.
• Utilize QuickBooks Online, Paychex, Microsoft 365 with an emphasis on SharePoint, to structure and clean up records.
• Assist the Executive Director in the timely completion of annual financial audits and 990 Tax Forms.
• Assist the Executive Director in running budgets and financial reports as requested by the board, staff program directors, and funders.
Governance & Human Resources Leadership:
• Assist in sustaining a workplace that models MassCOSH’s commitment to a healthy
work environment for all workers.
• Assist in sustaining an organizational culture of transparency and inclusivity, which
builds on the strengths and assets of the staff, board, and volunteers.
• Participate in bargaining with the staff union in conjunction with the Executive Director
and Board of Directors.
• Under the direction of the Executive Director, assign projects to staff.
• Participate in annual performance reviews for the staff of 5-10 full-time and part-time
members. During the summer, the organization employs 20-30 teens in the Teens Lead at Work program.
• Assist the Executive Director in ensuring compliance with federal, state, and local
workplace regulations and grant requirements.
Supporting Program Development:
• Assist the Executive Director and staff program directors in developing and
implementing a strategic plan to ensure that organizational priorities align with the
organization’s core mission and values.
• Stay abreast of worker health and safety trends and/or policies.
Competencies
• Proficient in QuickBooks Online, with a strong understanding of accounting workflows.
Experience with day-to-day bookkeeping operations, ensuring transactions are coded to the correct GL account, class, and program.
• Ability to implement and maintain a logical file management system that is efficient and easy to understand.
• Microsoft 365 with an emphasis on SharePoint and digital file management
• Demonstrates initiative and the ability to make sound, independent decisions when
appropriate.
• Collaborative team player who works effectively with minimal supervision.
• Ability to prepare analytical and statistical reports.
• A demonstrated commitment to building the social justice movement with community-based coalitions.
• Proven experience developing and/or maintaining sound financial practices and controls.
• Ability to maintain and manage multiple funding contracts and policies within the
organization’s mission and scope of work.
• Strong written and oral communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.
Qualifications
• Associate or bachelor’s degree in accounting, Business Administration, or related field. In exceptional instances, specialized education, training, and/or experience may be substituted for part or all of the educational requirements.
• Minimum 2–3 years of relevant experience, preferably in nonprofit or grant accounting.
• Familiarity with nonprofit financial reporting, 990s, and budget creation desirable.
• Experience with accounting and systems organization is highly desirable.
• Familiarity with Paychex desirable
Additional Qualifications
• Experience managing a diverse staff and creating a collaborative organizational culture.
• Action-oriented, adaptable, and creative approach to planning.
• Passion, idealism, integrity, positive attitude, mission-driven, and self-directed.
• Ability to speak languages spoken by communities with which MassCOSH partners is a valuable asset.
To apply, submit a resume, cover letter, a work sample of grant tracking, and three professional references (including an email address and telephone number). Writing samples, such as program budgets, fundraising proposals, and strategic organizational or campaign/policy initiatives, may be required after the first interview. Please send complete applications to tatiana@massosh.org or hiring@masscosh.org.
Position will remain open until filled; applications will be taken on a rolling basis. All
Submissions must include a cover letter, resume, and three professional or academic references. Target start date is February 02, 2025.
Salary Range: $90,000 – $100,000 (depending on experience) plus full individual health and dental, and 401k contribution (2% employer match). This is a non-union position. This is primarily an in-person position with limited flexibility around working from home.
MassCOSH is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law
