Position Reports To: Project Manager
Purpose of Position: It is the responsibility of the Assistant Project Manager Co-Op to obtain, coordinate and distribute the information needed to construct the project within the established goals for quality, timeliness, budget, profitability, safety and customer satisfaction. The Assistant Project Manager Co-Op shall work with the Project Administrator to coordinate administrative tasks and may delegate tasks to the Project Administrator if deemed acceptable by the Project Manager.
The Assistant Project Manager Co-Op responsibilities will vary by project and by individual level of experience and ability. These responsibilities are determined by the Supervisor, and include but are not limited to the following:
Punch List:
Obtain updated punch list off of GC’s web site (Vela, Box, etc.)
Distribute copy to Superintendent and Subcontractors.
Once work is completed, photograph completed work.
Mark up photos in Blue Beam and post online to Construction Managers (CM) web site.
Organize photos, emails, and punch lists in appropriate folders.
Have report ready for HG team meeting or review with Project Manager (PM).
Delivery Updates:
Update material log as required.
Document all large material deliveries to ensure all material has arrived as released.
Take photos of damages and inventory.
Have report ready for HG team meeting or review with PM.
Weekly Photos:
Take weekly photos of progress and issues on site.
Mark up photos in Blue Beam.
File photos in appropriate project folders.
Review with PM and distribute to Construction Manager (CM) no later than one day prior to CM meeting day.
Manpower Reporting:
Obtain weekly manpower report from Timberline System.
Update the chart and print out for review with PM.
Have report/chart ready for HG team meeting or for review with Project Superintendent.
Valve Tags:
Label & Mark up Valve Tag drawings as directed by PM.
Print out and laminate tags as required.
Make any changes and update valve chart logs as required
Drawing Log:
Check CM’s web site or ask CM for log as needed.
Update HG drawing log if required.
Monthly Requisition Updates:
Walk Job Site and update % complete for PM prior to PM’s walk through.
Update for PM as required.
Request For Information (RFI) Document Log:
Update RFI tracking log as soon as new RFI’s are issued.
Review RFI’s with PM to determine if information pertains to our work.
Have report ready for HG team meeting.
Bulletin Document Log:
Update Bulletin tracking log as soon as information is issued.
Review information with PM to determine if information pertains to our work.
Have report ready for the HG team meeting.
Updating Project Specifications and Drawings:
As new documents are issued, update office sets.
Distribute to Project Superintendent and others as instructed.
Update associated tracking and cost documentation.
Equipment & Material Quantity Take Offs:
Verify quantities of Equipment and Materials (E&M) from project documentation and continuously compare purchased/released E&M to delivered E&M.
Conduct quantity verifications for change orders as required.
Three Week Look Ahead:
Receive three week look ahead updates from HG Superintendents and Subcontractors.
File updates in weekly folders.
Update project master three week look ahead, review with PM & distribute to CM.
Have report ready for HG team meeting or as required.
Meeting Minutes:
Attend project meetings and record meeting minutes as requested by PM.
Type up PM or Superintendent meeting as required.
Record and/or update HG team meeting minutes for HG team meeting.
CM’s Daily Field Manpower Reports:
Verify that all daily reports are completed and submitted to the CM’s web site by the entire HG team
Obtain copies of all daily reports from the HG team and place in folders
Time & Material Slip(s) Log:
Track all subcontractor T&M documentation that are submitted to HG and submitted to the CM.
Have log updated and ready for review at the HG team meeting.
Start-up and Commissioning Assistance:
Track all on site testing reports from the entire HG team and place copies in the folders.
Assist with water sample retrieval and documentation reporting.
Assist HG commissioning team as required.
Record nameplate data.
Perform system audits.
Compile/Complete commissioning documentation.
Attend vendor/owner training sessions.
Compile operation and maintenance documentation.
List of Reports to compile for HG Team meeting:
RFI Timberline Report
RFI Document Log (Overall & Overdue)
Submittal Timberline Report (Rev. History & Overdue)
Overall Job Set Up Log
Updated Punch List
Delivery Log
Bulletin Document Log
Manpower Chart
Three Week Look Ahead
T&M Slip Log
