Position Summary
The Project Manager (PM) leads the successful delivery of construction projects by coordinating daily project operations, managing documentation, and facilitating communication between project stakeholders. Reporting to the Project Executive and Group Manager, the PM plays a critical role in ensuring that each project runs smoothly, stays on schedule, and meets client expectations.
Responsibilities
Project Coordination & Meetings
- Lead OAC, subcontractor, and internal project meetings, ensuring clear agendas and timely follow-up on action items.
- Manage client relationships and coordinate milestone events or engagement activities.
- Partner with field leadership to plan kickoff and roles/responsibilities meetings.
Documentation & Information Management
- Oversee project documentation by ensuring drawings, bulletins, and logs are accurate and current.
- Review design updates for potential impacts and communicate changes promptly.
- Maintain organized Procore logs and ensure documentation is complete and audit-ready.
- Delegate documentation tasks as needed and verify accuracy.
Schedule Development & Management
- Develop and update the project schedule throughout all phases of the job.
- Incorporate procurement timelines, long-lead items, and field sequencing into schedule updates.
- Review short-term and long-term schedule projections with project leadership.
- Monitor progress and adjust as needed to maintain project commitments.
Submittals, RFIs & Technical Coordination
- Oversee the submittal process to ensure completeness, accuracy, and timely turnaround.
- Manage the RFI process and identify potential cost or schedule impacts.
- Coordinate technical questions and clarifications with design teams and trade partners.
- Support early resolution of issues to minimize rework or delays.
Procurement & Purchasing Support
- Lead subcontractor buyout and prepare scopes, POs, and supporting documentation.
- Participate in scope reviews and assist with pricing validation and negotiation.
- Review purchasing tasks completed by APMs and ensure alignment with project requirements.
- Communicate procurement decisions and updates to internal and external stakeholders.
Financial Management & Change Management
- Manage project forecasting, cost tracking, requisitions, and invoice review.
- Oversee change management, including pricing review, negotiation, and owner documentation.
- Maintain current cash flow projections and support monthly financial reviews.
- Issue necessary RFQs and ensure timely processing of project changes.
Compliance, Risk & Safety
- Monitor compliance requirements, including Prompt Pay timelines and project documentation needs.
- Coordinate permitting documentation and maintain communication with authorities.
- Support jobsite safety expectations and collaborate with field staff to address concerns.
- Maintain a simple, updated risk list and communicate key items to the project team.
Quality Management
- Support QA/QC activities, including checklists, inspections, and follow-up actions.
- Ensure materials, submittals, and installations meet project requirements.
- Communicate quality considerations to clients and trade partners.
Project Startup & Closeout
- Lead startup activities including project setup, documentation, and expectations for the team and trade partners.
- Support closeout documentation, subcontractor deliverables, and project turnover materials.
- Coordinate final cost reconciliation and owner closeout requirements.
Team Collaboration & Leadership Behaviors
- Delegate tasks to APMs and Project Engineers and provide coaching and clarity.
- Model professional communication and organizational standards.
- Build positive working relationships with supers, trade partners, and design teams.
- Contribute to a collaborative, solutions-focused team environment.
