Assist Project Managers so that they can efficiently manage multiple projects. Provide project support from design through completion of construction, including project organization. Interact with all project team members as necessary to perform duties and to keep all parties informed.
· Assist PMs with projects of various types & sizes
· Schedule meetings using MS Outlook, send out updates & confirmations as necessary
· Attend client meetings with PM and conduct meetings in PM’s absence
· Compose & distribute project meeting agendas & minutes
· Maintain project schedules and follow-up as necessary to keep project on schedule
· Maintain budget including contract and invoice tracking
· Maintain project files
· Assist with programming to identify client needs
· Assist client with identifying providers for: moving, signage, security, tele-data, audio visual, etc.
· Distribute and track RFPs from owner to vendors
· Level bids in Excel to compare prices
· Prepare and follow-up on project punch list at end of project
· Prepare marketing materials, pitch books, and RFP responses with PM’s input
· Maintain client relationship and perform conflict resolution
· Interface with Clients, Vendors, Architects, and Construction management
